Exhibitor Information

Exhibitor Application

Fall 2024 Tucson Gem Show Application

To apply to exhibit at our upcoming event, please follow these instructions:

  1. Click on the red “Download PDF” button to download and open the PDF file that contains the exhibit application and contract, along with the booth prices and other important information about reserving a booth.
  2. Review the information in the PDF file carefully to determine the booth size and location that best fits your needs.
  3. Complete the application and contract form and ensure that all required information is filled in accurately and completely.
  4. Submit the completed form along with any additional required documentation via email to info@jogsshow.com
  5. If you prefer to apply online, you can also click on the “Apply Online” button and follow the prompts to submit your application and reserve a spot.
  6. Once your application has been received and processed, we will confirm your booth reservation and provide you with further instructions and details for the event.

We look forward to receiving your application and having you as an exhibitor at our upcoming event.

Prepare for the show

Advertising Opportunities

View Advertisement Packages

Request Exhibitor Badges

Request Exhibitor Badges

IMPORTANT INFORMATION

  • Set daily leads and goals
  • Do not lose your leads! Keep track of your leads throughout the day
  • Increase focus on pre-show and show events/promotions – special gifts for special customers only
  • Stand out – make your booth attractive
  • Interact with customers – be personal, energized, engaged and welcoming
  • Make sure your sales people know all product details
  • Make your merchandise easily seen and approachable for customers
  • Lighting can enhance your products luster and sparkle. Bring additional lighting or rent extras from JOGS International Exhibits
  • Price your items. A buyer is more likely to consider a wholesale item if it has a price attached to it
  • Give yourself enough time to set up/disassemble the booth
  • Make sure your debit/credit card machines work properly before the show
  • Wear comfortable shoes
  • Wear layers, weather changes rapidly
  • Rent your car and hotel prior arriving to the JOGS Gem and Jewelry Show
  • Ship your merchandise upfront, if you are not bringing it with you
  • Keep your booth clean and organized
  • Have “show specials”. Highlight special offers that guests can get at the Show only
  • Check the Exhibitor Manual page for important JOGS Show dates and times including set-up and tear-down
  • Learn how to keep your merchandise safe on our Exhibitor Security Tips

All JOGS Shows feature heavy security for our exhibitors, but with over 40,000 buyers at the Show its in your best interests to keep your booth and merchandise safe. The Tucson Gem Show is a place that thieves know is an “easy target” due to the thousands of exhibitors coming during a short period of time, so keep yourself and your merchandise safe while travelling to and from the Show with these tips.

  • Armored Car Service, Shipping, Receiving, and Customs Brokers Information
  • Tips for Exhibitors
  • Exhibitor Manual

Safety Tips

  1. Collaborate with other dealers to travel together in a group.
  2. Never be alone.
  3. Get insurance for your merchandise and for your travel plans.
  4. Do not put all your valuable merchandise in one bag.

Driving to the Show

  1. Do not stop for gas. Fill your tank fully before you leave.
  2. Do not stop for food. Pack food for the journey, avoid restaurants and drive-ins – anywhere your car will be stopped for more than a few seconds.
  3. Do not stop to fix a flat tire.
  4. Do not stop if your car is hit.
  5. Do not park in parking garages. Use valet service to park your car in hotels. Do not leave merchandise in your car.

Flying to the Show

  1. Do not go through security alone. Hire security to escort you if possible.
  2. Do not lose site of your bag going through security, especially the X-ray machine.
  3. Do not put your bag down. Hold on to it at all times. Do not walk away from it.

Hotel Safety

  1. Do not leave merchandise alone in your hotel room, not even in the safe.
  2. Do not trust your valuables with the hotel lobby front desk.
  3. When you are in the hotel room, store your valuables in the room safe, and use the door bolt or chain to lock the door. Valuables that do not fit in the safe should be kept in zipped cases with the zippers locked closed, and kept near your bed rather than open on the floor.

Other Travel Tips

  1. Do not put down your bag in the restroom.
  2. Do not drink alcohol if you are the one responsible for watching your merchandise.
  3. Do not share a taxi.

Beware of marketing offers from Construct Data (The Fair Guide) and similar companies – the offers look official and the invoices appear legitimate, but they are not.

Dear exhibitors, it has come to our attention that Expo Guide, S.C. of Mexico (aka the Fair Guide) has been targeting JOGS Gem and Jewelry Show Exhibitors requesting company data updates for an online directory.

By using a form similar to our free catalog listing with J.O.G.S. name, this group is offering advertising space on their Fair Guide (www.fairguide.com) and/or Expo Guide (www.expo-guide.com) websites. If an exhibitor signs the advertising agreement, they can be locked into a non-terminable contract at a significant cost. If you receive a document with J.O.G.S. name on it, please contact our office to confirm it is not a scam.

You can email us at info@jogsshow.com or call us at 213.629.3030

Please be aware of this scam and others. If you have heard of other scams, please contact JOGS Tucson Gem and Jewelry Show right away.

The site, www.stopecg.org, does have information on Expo Guide and other misleading scams.

Sample letter of scam being sent out:

Dear Show Visitors,

We hope you are looking forward to attending our upcoming event! We would like to bring to your attention some essential information regarding potential scams related to hotel and travel arrangements.

Please be cautious of unauthorized housing companies or travel services claiming to offer discounted rates or special deals on hotel bookings for our event. These unauthorized entities may falsely represent themselves as official partners of the show.

To ensure your safety and protect against any fraudulent activities, we strongly advise you NOT to use any expo housing services other than those listed on our official website. The only legitimate and reliable source for booking hotels and travel arrangements related to our event is through our authorized channels.

To access the approved hotel and travel services, please visit our official website https://jogsshow.com/tucson-fall-show/hotel-listings/

If you encounter any suspicious or unauthorized solicitations related to accommodation or travel arrangements, please report them to our team immediately at info@jogsshow.com. Your vigilance helps us maintain a safe and enjoyable experience for all attendees.

We take your safety seriously and want to ensure that you have a seamless and hassle-free visit to our event. Please be cautious, and we look forward to welcoming you to our show!

Permits, Licenses & Taxes

State of Arizona – Department of Revenue Special Events License

To ensure compliance with ARIZONA taxes, please visit https://azdor.gov/business/transaction-privilege-tax/special-events-craft-shows-trade-shows to register before the show and file your Arizona sales tax return afterward.

Remember that Arizona refers to the tax as “Transaction Privilege Tax” or TPT, so don’t be confused by the terminology.

If you have NOT exhibited in Tucson before, you are required to complete and mail a Special Event Licensing Form.

If you are a returning exhibitor, you should be able to reinstate your business license with the Department of Revenue by merely submitting a copy of your AZ license to the Arizona Department of Revenue along with a note to reinstate it.

Arizona business licenses are valid indefinitely as long as you advise them. If you only exhibit in Arizona once a year, when you complete and return your Arizona Tax Form after the show is over, write across the front of the form “Suspend License until 2025″ Otherwise you will continue to receive tax forms every month thereafter and will be required to complete and return them, even though you are not doing business in Arizona. It is ultimately the responsibility of the exhibitor to obtain the appropriate information from the buyer and retain that information for their records and future auditions.

How to Apply for a TPT License:

  • TPT License Application: All exhibitors must apply for a TPT license to legally collect and remit taxes. The cost of the license is $12.
  • You do not need to apply for a Tucson City license since JOGS Tucson Show is not in the Tucson City Limits.

 

Questions?

I only do business for special events in Arizona. Am I required to have a license?
Yes. The Transaction Privilege Tax Application (short form) must be obtained. This short form is specifically for event licensing or transient vendors and is intended for use by vendors at special events such as Fairs, Shows, Swap Meets, etc.

If you do not have Arizona employees, you may obtain the Short Form. If you do have or use Arizona employees while doing events in Arizona, you must file a Joint Tax Application.

The state license fee is $12 no matter how many special events you attend. However, a separate city license fee is required for each city unless you are currently licensed for the city in which an event will be held.  

 

After opening URL, click the download link in the middle of the page to download the form.  If you are a new exhibitor and are NOT participating in any field testing, then you only need to pay the $12 for a single location. 

Guidelines:

  1. Sales to Retailers (for Resale):
    • Transaction Privilege Tax (TPT): When selling to retailers who will resell the merchandise, you need to collect the Arizona Transaction Privilege Tax (TPT).
    • Resale Certificate: Retailers should provide you with a resale certificate (AZ Form 5000 or Resale License/Certificate from different states) to avoid paying tax on goods they will resell. This certificate exempts them from the tax as they will collect it when they sell the items to the final consumer.
  2. Sales to Individual Buyers (Non-Business Owners, Show Guests):
    • Transaction Privilege Tax (TPT): For sales to individual buyers (show Guests) who do not own a business, you must collect the full TPT.
    • Combined Tax Rate: As of 2024, the combined state and county tax rate for Pima County is 8.7%. This includes the state tax rate and the Pima County tax rate.

 

For any further questions or clarifications, you may contact the Arizona Department of Revenue or visit their website:
https://azdor.gov/contact-us

1600 West Monroe Street, Phoenix, AZ 85007
Tel: (602) 255-3381

Arizona TPT License Application link:

https://azdor.gov/forms/tpt-forms/joint-tax-application-tpt-license

Additional Information:

  • Tucson City License Not Required: Since the show is located in Pima County, exhibitors do not need to pay for a Tucson city license.

Sellers Using Commercial Scales

If your merchandise is sold by weight, it is vital to ensure that your scale(s) are NTEP approved and registered with the Arizona Department of Weights and Measures (AZDWM). To understand the requirements better, please refer to their Small Scale Brochure v4.0. AZDWM will conduct unannounced visits at the show, and any scales not licensed by the AZDWM and/or lacking NTEP approval are subject to confiscation.
To avoid any complications, we strongly advise you to review your scale’s compliance and take the necessary steps to obtain the proper licensing. For additional information or to request a Device License Package, please get in touch with:

Arizona Department of Weights and Measures

1688 W. Adams Street
Phoenix, AZ 85007

Phone: 602-542-4373
Email: dwm@azda.gov
Website: https://agriculture.az.gov/about-us/divisions/weights-measures-services-division

For licensing inquiries, reach out to:
Phone: (602) 542-3578
Email: licensing@azda.gov

Ensuring your scales are licensed and approved will help you stay compliant with regulations and avoid any inconvenience during the event.

Thank you for your attention to this matter.

Shipping From Tucson to Denver

Special Pallet Pricing for tucson gem show 2024

Email: tradeshow@ups.com

WEIGHT PER PALLET ZONE A ZONE B LIFT GATE SERVICE
UP TO 1,000 LBS $300.00 $400.00 YES
OVER 1,000 LBS .30 PER LB .40 PER LB SEE BELOW*

ASSESSORIAL CHARGES (PER SHIPMENT)

  • TRADE SHOW FEE: $45.00
  • LIFTGATE SERVICE: $85.00
  • RESIDENTIAL SERVICE: $85.00

IF APPLICABLE:

  • B2 DELIVERY AREA**: $220.00
  • B3 DELIVERY AREA**: $330.00
    **Based on per pallet

SUPPLIES

  • SHRINK WRAP- ROLL: $45.00
  • PALLET: $20.00
  • TAPE-ROLL: $10.00
  • PALLET CONTAINER (INCLUDES PALLET): $125.00
ZONE A
AL Alabama
AZ Arizona
AR Arkansas
CA California
CO Colorado
IL Illinois
IN Indiana
IA Iowa
KS Kansas
KY Kentucky
LA Louisiana
MI Michigan
MN Minnesota
MS Mississippi
MO Missouri
NE Nebraska
NV Nevada
NM New Mexico
OH Ohio
OK Oklahoma
OR Oregon
TN Tennessee
TX Texas
UT Utah
WA Washington
WV West Virginia
WI Wisconsin
ZONE B
CT Connecticut
DE Delaware
FL Florida
GA Georgia
ME Maine
MD Maryland
MA Massachusetts
NH New Hampshire
NJ New Jersey
NY New York
NC North Carolina
PA Pennsylvania
RI Rhode Island
SC South Carolina
VA Virginia
ONE DAY RATE QUOTE
AK Alaska
HI Hawaii
ID Idaho
MT Montana
ND North Dakota
SD South Dakota
VT Vermont
WY Wyoming

*FOR SAFETY REASONS, PLEASE DO NOT EXCEED 1,000 LBS PER PALLET

(LIFT GATE SERVICE MAY NOT BE AVAILABLE FOR PALLETS OVER 1,000 LBS)

**B2 AND B3 AREAS ARE BASED ON ZIP CODE

https://www.ups.com/us/en/supplychain/other/documents/quickzip.page